NSO Birth Certificate: Is It Still Valid in 2023?

There's still confusion about whether an NSO-issued birth certificate is still valid as a school requirement, passport issuance, visa application, and benefits claim.

In 2013, the late President Benigno Aquino signed the Philippine Statistical Act into law. This merged the National Statistics Office (NSO), National Statistical Coordination Board (NSCB), Bureau of Labor and Employment Statistics (BLES), and the Bureau of Agricultural Statistics (BAS) into one and became the Philippine Statistics Authority (PSA).

The merger made PSA the central statistical authority of the Philippines. All civil registry documents (i.e., birth certificate, marriage certificate, death certificate, CENOMAR) are now issued by the PSA.

NSO birth certificate validity

Maybe yours is tucked in a box or filed for safekeeping. The odds are that you have one: a birth certificate issued by NSO (before becoming PSA).

PSA already clarified in a press statement that the birth certificate issued by the National Statistics Office (NSO) — prior to the merge — has no expiration and is still a valid document. It is the same birth certificate issued currently by the PSA. The only difference between PSA and NSO-issued birth certificates is the logo.

PSA also made it clear that even when they changed some features of the security paper (SECPA) — color, font, etc. — to prevent counterfeit documents, it does not mean that the previously issued copies using the “old SECPA” are no longer valid. The facts of birth contained in the “old SECPA” are still the same and do not expire unless there have been authorized annotations.

Senate Bill No. 2450

While PSA already made it clear that both PSA and NSO-issued birth certificates are technically the same and don’t expire, it is still the decision of the implementing agency if they require a PSA-issued birth certificate with the latest security paper (SECPA). That’s beyond PSA’s control.

This resulted in inconvenience and unnecessary expenses for ordinary Filipinos, especially for those job applicants who need to submit a copy of their birth certificates during the hiring process.

The PSA currently charges Php 155 for an authenticated copy of the birth certificate and Php 365 if it’s delivered.

This is where Senate Bill No. 2450 or the Permanent Validity of the Certificates of Live Birth, Death, and Marriage Act would help. It will prohibit government agencies and private companies from requiring to submit a newly-issued birth, death, or marriage certificate with the latest security paper, or certified within the past six (6) months.

School requirement

Once Senate Bill No. 2450 is enacted into law, private and public schools are prohibited to require parents to submit a PSA-issued birth certificate if the learners already have an existing NSO-issued birth certificate.

Previously, the Department of Education (DepEd) issued Memorandum No. 0714 to ensure alignment of the following:

  • A PSA-issued birth certificate should be used for student enrollees with no existing profile.
  • In the absence of a PSA birth certificate, receiving schools should also accept a birth certificate issued by the local civil registrar or a barangay certification containing the learner’s basic information.
  • Submission of the birth certificate should only be done once during the duration of the basic education.

Passport issuance

The Department of Foreign Affairs (DFA), in a tweet last 2018, clarified that an NSO-issued birth certificate is still accepted as a requirement for new passport applications and renewal (if applicable). DFA will also accept birth certificates issued more than 6 months ago.

dfa tweet

Final thoughts

The approval of Senate Bill No. (SBN) 2450 should make it very clear that the NSO-issued birth certificate is still valid and doesn’t expire regardless of its issuance date.

Anyone who will be found guilty of violating this law can be imprisoned for one to six months and a fine of not less than Php 5,000.