Overview: FEMA IS-31.B course was published on 1/10/2018 and is part of the comprehensive training program for the FEMA eGrants system. IS-31.B course is the second in the series of Independent Study (IS) courses for eGrants and will address the functions in the eGrants External System used by Applicants.
FEMA IS-31.B test answers
Question 1. To update a section of a subapplication, you can select the section name link from the sidebar menu or the subapplication section’s _______ on the Application Status screen.
A. The “Complete” or “Incomplete” status link
B. Review and Submit link
C. View Details link
D. Update Application link✅
Question 2. Which eGrants role allows Applicants to manage Subapplicant user registration requests?
A. System administration✅
B. Funds dispersal
C. Monitoring
D. Application processing
Question 3. What can be provided to a Subapplicant without eGrants access to make the Application Intake process easier?
A. A printed copy of a blank eGrants project or planning subapplication form✅
B. One-on-one phone consultations
C. A printed copy of an existing subapplication
D. Printed copies of the Hazard Mitigation Assistance (HMA) Guidance and Addendum
Question 4. When an Applicant reassigns access permissions from one eGrants user to another, the Applicant can select which subapplications the reassignment will affect.
A. TRUE
B. FALSE✅
Question 5. The FEMA award package includes an Award Letter, the Agreement Articles, and the _____.
A. Obligating Document for Award/Amendment (FEMA Form 76-10A)✅
B. notification e-mail
C. SF-424 Application for Federal Assistance form
D. FEMA Form 20-16A, Assurances Non-Construction Programs
Question 6. To view the status of a submitted grant application, select the _______ on the Grant Application task menu on the Grant Applicant Homepage.
A. Create New Grant Application link
B. Enter New Paper Grant Application (Application Intake) link
C. Work on Submitted Grant Application(s) link✅
D. Work on Un-submitted Grant Application(s) link
Question 7. Applicants can enter their own management costs and technical assistance subapplications into eGrants.
A. TRUE
B. FALSE✅
Question 8. ______ federal awards provide funding to assist communities in implementing measures to reduce or eliminate long-term risks of flood damage.
A. Flood Mitigation Assistance (FMA)✅
B. Pre-Disaster Mitigation (PDM)
C. Repetitive Flood Claims (RFC)
D. Severe Repetitive Flooding (SRF)
Question 9. Why are Applicants required to rank subapplications that are included in an application?
A. To list them in order of size by dollar amount
B. To list them in order by size of the community
C. To list them in Zip Code order
D. To establish a priority for funding that will be considered by FEMA during its review process✅
Question 10. The ranking systems for Pre-Disaster Mitigation (PDM) and Flood Mitigation Assistance (FMA) grant programs are the same.
A. TRUE
B. FALSE✅
Question 11. If a Recipient wants to correct an error on a submitted quarterly report, he or she can contact the FEMA Regional Office to request that the report be released for revision.
A. TRUE
B. FALSE✅
Question 12. A subapplication owner may authorize or revoke access to a subapplication for other eGrants users who work for a different organization.
A. TRUE
B. FALSE✅
Question 13. On a project subapplication, which section requires the Subapplicant to describe how the proposed activity relates to or is consistent with the local, state, or tribal mitigation plans on file with FEMA?
A. Mitigation Plan section✅
B. Scope of Work section
C. Environmental/Historic Preservation section
D. Properties section
Question 14. The Applicant’s three main roles in eGrants are eGrants System administration, _____, and monitoring?
A. grant program administration✅
B. funds dispersal
C. application processing
D. recruitment of Subapplicants
Question 15. Who uses eGrants to review Flood Mitigation Assistance (FMA) and Pre-Disaster Mitigation (PDM) applications, process them for federal awards, and monitor the status of federal awards and subawards?
A. Subapplicants
B. Applicants
C. Elected State Leaders
D. FEMA Reviewers✅
Question 16. Subapplications included in a Pre-Disaster Mitigation (PDM) application are ranked _____.
A. according to the length of period of performance.
B. from smallest to largest according to total cost estimate dollar amount.
C. by priority level, with the highest priority subapplications receiving a rank of 1, medium priority subapplications receiving a rank of 2, and low priority subapplications receiving a rank of 3.
D. sequentially, with the highest priority subapplication receiving a rank of #1, and the next highest priority subapplication receiving a rank of #2, and so on.✅
Question 17. Which type of subapplication is used to apply for funds to promote the Flood Mitigation Assistance (FMA) grant program to communities.
A. Technical Assistance✅
B. Planning
C. Project
D. Management Costs
Question 18. Why should users search the FEIMS system to find their organization’s name as it already appears?
A. To ensure everyone within the same organization inputs the name consistently.✅
B. To prevent users from accessing applications or subapplications created by other organizations.
C. To ensure that only one user per organization has access to eGrants.
D. To allow eGrants to limit the number of organizations that can apply for federal funds.
Question 19. While FEMA requires a quarterly report on the performance of an entire federal award, the submission of a _____ is optional.
A. Subgrant Quarterly Performance Report✅
B. Grantee Quarterly Performance Report
C. Grantee Quarterly Financial Status Report
D. Grantee Annual Performance Report
Question 20. After a subapplication has been approved, an Applicant can include it in a larger application and submit it to FEMA or _____.
A. submit the subapplication directly to FEMA✅
B. submit the subapplication in paper format
C. share the subapplication with another Applicant
D. “stockpile” (or retain) the subapplication for further consideration
Question 21. To indicate that Subgrant Quarterly Performance Reports will not be submitted for that quarter, a Recipient should _____ on the Update Quarterly Report screen.
A. select the Not Electronically Submitted (NES) checkbox
B. select the “Incomplete” link
C. deselect the Not Electronically Submitted (NES) checkbox✅
D. add a note in the Comments field
Question 22. When completing the Properties section of an application, Applicant should provide _____.
A. a synopsis of all the properties listed in all of the subapplications
B. the value of each property
C. the Flood Insurance Rate Map (FIRM) zone for each property
D. the National Flood Insurance Program (NFIP) account number for each property✅
Question 23. Subapplications included in a Flood Mitigation Assistance (FMA) application are ranked ______.
A. according to the length of period of performance.
B. from smallest to largest according to total cost estimate dollar amount.
C. by priority level, with the highest priority subapplications receiving a rank of 1, medium priority subapplications receiving a rank of 2, and low priority subapplications receiving a rank of 3. ✅
D. sequentially, with the highest priority subapplication receiving a rank of #1, and the next highest priority subapplication receiving a rank of #2, and so on.
Question 24. Which eGrants privilege is restricted to Applicant or Subapplicant users who are authorized or have officially delegated signature authority by their organization?
A. View/Print
B. Sign/Submit✅
C. Approve/Reject
D. Create/Edit
Question 25. Selecting these screen features will save the information you entered into the eGrants system.
A. The Go Back button or your internet browser Back arrow
B. The Next button or the Previous button
C. The Application Status or Homepage navigation links on the sidebar menu
D. The Save button or the Save and Continue button✅
Question 26. After reviewing a subapplication, it is determined that it is complete and appropriate to be included in an application that is currently being developed, you may _____.
A. approve the subapplication✅
B. request a revision to the subapplication
C. disapprove the subapplication
D. release the subapplication to the stockpile
Question 27. When providing access to a subapplication or application to another eGrants user, it is necessary to set a_____.
A. time limit on the access privileges✅
B. limit on the number of corrections
C. limit on the number of users with access
D. limit on the sections viewable
Question 28. Where are Applicant users directed whey they select the eGrants Home link on the main menu?
A. The Grant Applicant Home Page✅
B. The FEMA Homepage
C. The Subgrant Applicant Homepage
D. The FEMA Enterprise Identity Management System (FEIMS) Authorized Applications screen
Question 29. To view an award package, select the ______ on the Grant Status: Submitted Grant Applications screen.
A. Review Revision Requests link
B. Review Status link
C. Review Status drop-down menu
D. View FEMA Award Package(s) link✅
Question 30. Applicant users are responsible for managing Subapplicant user registration requests.
A. TRUE
B. FALSE✅
Question 31. To open the Quarterly Reports screen, select the _____ option from the Action drop-down menu on the Grant Status: Submitted Grant Applications screen.
A. View FEMA Award Package
B. Manage Grant✅
C. Request revision
D. Edit Contact Information
Question 32. If the status of a submitted Flood Mitigation Assistance (FMA) application is “Revision Requested,” only an Applicant user with Sign/Submit access _____.
A. can ask the FEMA Reviewer to make the FEMA requested changes
B. can withdraw the application from consideration for federal award
C. can ask a Subapplicant to make the FEMA requested changes and resubmit the application✅
D. can make the FEMA requested changes and resubmit the application
Question 33. What is the function of the task menus on the Grant Applicant Homepage?
A. These menus allow you to navigate to a particular task to perform.✅
B. These menus display tasks that are still incomplete.
C. These menus provide links to the FEMA Homepage and grant program guidance documents.
D. These menus allow you to assign tasks to other eGrants users.
Question 34. Who uses eGrants to review and process Flood Mitigation Assistance (FMA) and Pre-Disaster Mitigation (PDM) subapplications, create FMA and PDM applications and submit them to FEMA, and submit Quarterly Performance Reports to FEMA?
A. Subapplicants
B. Applicants✅
C. Elected State Leaders
D. FEMA Reviewers
Question 35. If an eGrants user no longer requires access to a subapplication or application, it is best to _________ the user’s access privileges.
A. Authorize
B. Deny/Revoke✅
C. Increase
D. Limit
Question 36. What action can you take when copying sections from an existing subapplication to make sure that all the information in your subapplication is current and relevant after copying sections from an existing subapplication?
A. Only copy the comments and attachments.
B. Make sure the subapplications are the same type.
C. Make sure the copied data is less than five years old.
D. Review grant program regulations and guidance to ensure all required and relevant information is provided in the subapplication.✅
Question 37. Some subapplications on the Select Subgrant Applications screen may display _____ instead of a checkbox because the eGrants system has identified an error in the subapplication.
A. a red P
B. a red G
C. a red subapplication number
D. an error code✅
Question 38. For Applicant users, the first step in the eGrants registration process is _____.
A. to create a FEMA Enterprise Identity Management System (FEIMS) User ID✅
B. to request access privileges to eGrants
C. to receive an email from FEMA authorizing their access to subapplications and applications in eGrants
D. to contact the FEMA Regional Office to receive an Access ID code
Question 39. Which level(s) of access is required to sign and submit a completed subapplication?
A. View/Print and Sign/Submit
B. Create/Edit and Sign/Submit
C. Sign/Submit✅
D. View/Print, Create/Edit, and Sign/Submit
Question 40. What process do Applicants follow to enter data from paper subapplications into the eGrants system?
A. Paper Intake
B. Paper Processing
C. Manual Intake✅
D. Application Intake
Question 41. Subapplicants and Applicants can create subapplications.
A. TRUE✅
B. FALSE
Question 42. To ensure that only one eGrants user is reviewing a particular subapplication at any given time, it is necessary to ______.
A. check in the subapplication
B. reserve the subapplication
C. lock the subapplication
D. check out the subapplication, then check it back in when you are finished with your review✅
Question 43. It is possible for a Recipient to make changes to an award package in eGrants.
A. TRUE
B. FALSE✅
Question 44. Who uses eGrants to create pre-applications for mitigation projects, Flood Mitigation Assistance (FMA) subapplications, and/or Pre-Disaster Mitigation (PDM) subapplications?
A. Subapplicants
B. Applicants✅
C. Elected State Leaders
D. FEMA Reviewers
Question 45. Applicants are NOT required to review and approve _______ before including them in an application.
A. subapplications submitted in paper form✅
B. subapplications submitted electronically
C. Applicant Acting as Subapplication subapplications
D. Pre-Disaster Mitigation (PDM) subapplications
Question 46. A Quarterly Performance Report that has been uploaded into the eGrants system and is ready to be signed and submitted will display the ______ status on the Quarterly Reports screen.
A. Incomplete
B. Complete
C. Revision Submitted to FEMA
D. Submitted to FEMA✅
Question 47. Applicants have the choice of creating a new application from scratch or _____.
A. copy information from some sections of an existing application.✅
B. copy information from all sections of an existing application.
C. copy information from all sections of an existing subapplication.
D. copy information from all sections of an existing subapplication.
Question 48. What is the disadvantage of copying information from an existing subapplication to another?
A. Some of the copied information may be outdated or irrelevant.✅
B. It is illegal to copy existing subapplications and applications.
C. The original subapplication is deleted after the information is copied to a new subapplication.
D. You can’t copy the application or subapplication sections you need.
Question 49. To request funding from FEMA mitigation grant programs, Applicants create _____, which includes one or more subapplications.
A. applications✅
B. Applicant acting as Subapplicant subapplications
C. quarterly reports
D. federal award documents
Question 50. Which level of access can a subapplication owner provide to another eGrants user in the same organization who has been authorized View/Print access for other subapplications?
A. View/Print✅
B. Create/Edit
C. No access is required
D. Create/Edit, Sign/Submit
